Cloud technology can already be considered fundamental for companies. With the ease of organizing and accessing data securely through remote access and offering greater security of sensitive data, cloud backups facilitate and optimize routines with information relevant to the business.
The Data Threat Report, carried out by IDC (International Data Corp), points out that 47% of all corporate data is stored in the cloud. Still, only 53% of this volume is adequately protected by encryption and only 41% by tokenization.
That is why it is necessary to review policies and reinforce care. Good backup practices are indispensable for any organization. Next, you will check out eight tips on making your backups from on-premises to the cloud with even more security and optimization.
Create A Backup Policy
Documenting rules and guidelines on performing on-premises backups to the cloud is fundamental. This should be the first step before encouraging and starting data migration processes.
The documentation must be defined as the company’s backup policy and must be read and followed by all employees involved.
Among the rules that the backup policy must address are:
- The software used and its indications for use;
- The days and times the backups are performed;
- The backup storage location, as well as its subfolders;
- The maximum term for storing the backup;
- Access restrictions;
- Among others.
The leading professional involved in creating this policy is Sys Admin, who needs to define the rules to keep the backups healthy and functional. However, all IT contributors involved in cloud administration must participate in this creation, as this will help define tight-knit and secure policies.
Organize A Backup Window
The backup window is the time at which the data transfer takes place. This action must be defined when employees are no longer in the company, as the backup process can slow down network activities. The most common times for cloud backup are after business hours.
Reduce The Backup Volume
We know that the purpose of backup is to save information that is highly relevant to the company. So it is essential to delete duplicate files in the process.
So, use tools to identify and eliminate duplicate files without changes. This action will make the backup leaner and more agile.
Test Your Backups
Unforeseen events happen, and data you have migrated to the cloud may have been corrupted, so testing backups is essential. Implement a manual testing routine and see how files behave after joining the cloud environment. This simple activity can prevent important unsaved data from being lost and causing damage.
Have Backup Versioning
You can define two types of routines when performing backups: saving backups over existing files or creating versioning. I prefer the second option.
Versioning backups ensure that previously saved files are recovered if problems occur with the current backup.
Do Not Share Login Information
Login credentials need to be highly secure as they give access to critical information related to cloud backups. Thus, prioritize accesses to ensure that each employee accesses only the data relevant to their tasks.
This action will help to have greater control over who accesses and how the stored data is used and identify who made specific changes.
Monitor Your Backups
With the large volume of data trafficked, it is essential to monitor backups to identify and correct potential errors quickly. This care will avoid only belatedly realizing that a particular file was corrupted after saving.
Define this monitoring already in the company’s backup policy and name those responsible for doing it.
Count On The Support Of A Specialized Company
As much as the company’s employees are familiar with cloud backups, this process is crucial for the business. The best thing to do is to have dedicated professionals.
This will bring more significant investments in technology to maintain all the necessary security for sensitive data and offer the support required to monitor and organize all data stored in the cloud, generating time gain for the company’s professionals to dedicate themselves to other essential activities of the business.
Five Benefits Of Backing Up From On-Premises To The Cloud
With the definition of a specialist company, backups from on-premises to the cloud offer many advantages:
Greater Security For Storage
If there are failures or accidents on the on-premises servers, the data is protected in the cloud.
Employees can access the necessary data via the internet through any authorized device.
Less Risk Of Invasions
Cloud data undergoes encryption and other security measures that prevent unauthorized access, preventing the leakage of sensitive information.
Ease Of Implementation
The implementation of cloud services is fast and allows changes to be used in a short time.
Unlike the high investment in peripherals and physical server maintenance, cloud storage only requires a monthly subscription for support services and used space.