Have you ever thought about how team management software helps you ensure the smooth progress of projects and achieve your company’s goals?
With the growth of digital transformation, managers began to rely more on the potential of management software, which reduces bureaucracy, streamlines the team’s routines, and brings more transparency to the analysis of information, enabling more proactive decisions by managers.
Managing the team’s work without the support of a system demands much more work. It hinders the evolution of projects, as it is necessary to organize and process data on each task and employee.
Three Benefits Of Team Management Software
The main advantage of team management software is the organization of information and processes so that employees and companies align their goals. There are always changes to accommodate teams, but providing transparent routines and tasks builds more confidence about expectations on both sides. For the institution, the gain is also concentrated in more consistent measures to evaluate the work of professionals. Check out some of the benefits we’ve separated so you can understand the benefits of team management software.
Well Defined Positions
The relationship with collective sports is immediate when we talk about team management. And there is one that draws the most attention regarding data-based decision-making: baseball. This sport is a great inspiration because it also uses statistics. The data is analyzed and weighed in the technician’s decisions, from hiring new athletes to the batting order.
As in baseball, each employee must have their responsibilities very well defined. And this is not a question of structural rigidity but of process clarity. This delimitation may be based on each employee’s training or professional experience. Or, for example, from the specific responsibilities of a given project.
Establish who is responsible for each project demand, steps, and deadlines to avoid bottlenecks during production.
Monitoring Of Teamwork
To monitor the team’s work efficiently, without micromanagement, the ideal is to have management software that gives you productivity data, such as the volume of jobs performed and time invested in each activity. At the same time, you guide the quality of the production. If this management structure makes sense for you, count on the features. The task manager gives you this and other data in a customizable dashboard. Thus, on one page, you have a complete view of where your team is investing efforts.
According to the study cited above, this monitoring occurs from data collection via Zoom; for example, when screen sharing, the meeting host is notified if someone is not viewing it in full screen. Another way is to use chat tools that provide conversation history and biometrics.
What draws attention in these cases is that this monitoring is separate from stimulating the productivity and engagement of the team. Still, they are closer to micromanagement, which only increases the feeling of distrust and demotivation, which can, in many cases, make the team utterly numb to the manager.
Alignment Of Expectations
As well as clarifying the roles of each team member and monitoring their performance, it is necessary to give instructions to ensure quality delivery. It makes no sense to monitor teamwork if the analyzed data does not generate continuous improvement actions. For this, it is necessary to define what is under analysis, what can be modified, and what cannot be changed. After all, we should only focus on actions we can change or influence in the second instance. Making an analogy with baseball again, a hitter does not control how the ball is thrown toward him but must manage his shot in the best way to win the game.
To exemplify the issue of monitoring in the work environment, imagine that you identify through team management software that an employee is investing more hours than planned in a given task. You can analyze the reasons for this, redistribute activities or change those responsible. It is possible to negotiate deadlines with customers if the problem is excessive demands.
Also Read: Five Mistakes To Avoid In Project Planning